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Hiring of vehicles on contract for official purpose – Streamlining the procedure and unifying the rate

The hiring of private vehicles for official purpose at exorbitant rates and the irregularities in the procedure adopted for hiring such vehicles have been brought to the attention of the Board. On examining the details of hired vehicles under the Deputy Chief Engineers of various Circles as given in Annexure – I statement, the Board has noticed the following:- 1. The rates at which the vehicles are hired are comparatively very high in many offices. 2. The vehicles hired by various offices in the same District are at rates varying from Rs.4.43/Km. to Rs.8.33/Km. 3. Two or more vehicles hired in the same Circles are at different rates varying from Rs.4.50/Km. to Rs.8.33/Km. 4. The vehicles are hired either without inviting tenders or by inviting limited tenders. In this circumstances, the attention of all Deputy Chief Engineers are invited to G.O. (P) No.18/2006/Tran. Dated 01.03.2006 wherein the Government have fixed the hire charges for private motor cabs (both petrol and diesel) at the rate of Rs.6.50 per kilometer (Annexure – II). In the Board about 70% of the vehicles are hired at rates higher than what is prescribed by the Government. The opinion of the Board is that it is high time to streamline the procedure for hiring private vehicles for official use and to unify the rates at various Circles in conformity with the Government rates. Hence, the following instructions are issued in this regard for strict compliance by the officials concerned.